Keeping an accurate tab on your cash flow is an important part of your business and AccountMate’s Bank Reconciliation module makes it a breeze. With the Bank Reconciliation module you can record miscellaneous disbursements, receipts and bank transfers not recorded in other AccountMate modules, indicate which transactions have cleared your banks and then reconcile their book entries to the bank statements. You can also set up bank accounts and define the currency in which transactions will be shown for each one. You can view your current bank account balance, the last reconciled bank statement balance and the total amount of unreconciled bank transactions, keeping you informed of your company’s real-time cash position.

Gain real-time insight and discover trends into your business performance by using AccountMate Business Analysis. Anyone who uses spreadsheets has simple, yet powerful capabilities to gather and analyze business information. You can easily build or create custom reports, which allow you to accelerate decision-making with in-depth financial reporting. AccountMate Business Analysis also gives you the ability to create a single Microsoft Excel template for multiple report generations. Pre-built drag and drop Excel functions, reports and business intelligence provide commonly-accessed configurations to help you save time, money and start delivering results immediately.

With AccountMate’s Customer Inventory Manager module you can integrate your business more closely with your customer’s business, resulting in higher levels of customer satisfaction. Many customers will only use their own inventory part numbers, descriptions and units-of-measurement when placing orders and when receiving and being billed for products and services. With AccountMate’s Customer Inventory Manager module, you can easily cross-reference item numbers, descriptions and units-ofmeasurement with those of your customers. It also allows you to set customer contract prices. This module integrates seamlessly with AccountMate’s Accounts Receivable, Sales Order and Inventory Control Modules.

AccountMate’s Customer Relationship Manager (CRM) module manages and reports on every recorded interaction with a prospect, client, supplier, contact or branch office. It can schedule the next appropriate interaction, enabling exceptional account management and customer service. At a glance, you can view all past interactions with each contact providing the ability to track activities, issues and interactions with all your clients. It can even manage your meetings, phone calls and emails. Contact information is easily searchable and manageable so you can access required records quickly in order to generate reports and perform mail merges. It works with programs like Microsoft Office so data can be merged and utilized in other programs to create custom mailings, mass e-mails, reports and other business documents. It can also be used for sales force and business process automation.

If you need easy, quick and accurate management of complex inventory that requires tracking of attributes, AccountMate’s Inventory Specification module is an excellent solution. This module allows you to create categories for inventory items, such as size, color, weight and texture. You can then track the items’ quantities, costs and prices by the assigned categories. This provides you with the ability to quickly suggest a similar item when the desired specification is not available, thereby keeping sales strong. The Inventory Specification module integrates with the Inventory Control, Sales Order, Accounts Receivable, Purchase Order and Upsell Management modules.

With AccountMate’s Lot Control module you can add the power of a complete lot control system to your Inventory Control. You have the ability to track units of lot-controlled items from purchase or production through inventory and sale, as well as record each lot-controlled unit’s expiration date. The Lot Control module integrates with AccountMate’s Accounts Receivable, Sales Order, Purchase Order and Inventory Control Modules.

With AccountMate’s Manufacturing module, you can easily and efficiently create work orders and explode jobs into virtually unlimited levels of raw material, labor, machine and sub-assembly components. With the Manufacturing module, you can record production lead time and monitor the inventory levels of the goods that you manufacture, break down large jobs into multiple starting dates and steps, post work-in-process automatically or manually, as well as print work orders, routing slips, production slips and a wide variety of reports. You can track jobs, resource usage and back orders from work order creation through the posting of finished jobs and the cancellation of any unused allocated resources.

With AccountMate’s Payroll module, you can set up records for salaried, hourly and time card/piece work employees, as well as for independent contractors. Pay them over a variety of pay periods according to their pay or employment status. Within this flexible system, deductions can be withheld and/or matched by employers. Additional payments, such as bonuses and fringe benefits, can be recorded for any employee. The system accrues paid leave hours, calculates worker’s compensation liability, allows users to print on blank check stock and supports the assignment of multiple state and local tax codes to each employee. It also automatically calculates payroll taxes and prints payroll tax returns, W-2 and 1099 forms. Using the Payroll module, employee and federal tax deposit payments can be made electronically.

If you need the ability to set up a complex pricing structure easily and quickly, AccountMate’s Pricing Control module provides this capability. This module’s features include price maintenance, unlimited simultaneous pricing defined by order quantity and price code for each item specification and unit-of-measurement, the ability to set up minimum prices, multi-currency pricing, and pricing based on the last sales order or invoice price for a defined period. This module is also ideal for making quick and easy changes to inventory prices minimizing time spent on data entry. The Pricing Control module integrates with AccountMate’s Sales Order, Accounts Receivable and Inventory Control modules.

With AccountMate’s Purchase Order module, you have better control over a full range of purchasing activities. You can record vendor lead times and plan purchases based on lead time, safety stock, reorder point and reorder quantity information. Select the option to automatically accrue liability on purchases at the time goods are received and reverse the accrual when you post the liability in the Accounts Payable module. You can accrue liability for received goods either by the item’s received quantity or by each PO’s received amount. You can also accrue and allocate landed cost for purchased items. For each purchasing decision, you have an abundance of information about each inventory item at your fingertips, enabling you to select the right item, every time. You get to define which items are for resale and which items are solely for in-house use. And when your Purchase Order system is integrated with AccountMate’s Accounts Payable module, you can require that accounts payable invoices be supported by purchase orders before they can be recorded in the system.

AccountMate’s Return To Vendor Authorization (RTV) module offers you a comprehensive system with which to manage vendor returns. With this system, you can create RTV Orders, as well as record important tasks such as return shipments of purchased items and the receipt of substitute or replacement items. While performing these functions, the accrued liability for received goods is updated; the on-hand inventory quantity is automatically updated and a Serial number or Lot number may be assigned to the items received as substitute or replacement items. AccountMate also computes the gain or loss resulting from replacements or substitute items. And you are provided with multiple Return Actions from which you can create unlimited Return Codes to cover all possible vendor return scenarios.

In an increasingly competitive marketplace, customers demand rapid response when placing orders. Your ability to process these requests in a timely and effective manner is essential to earning and keeping your customers’ business. With AccountMate’s Sales Order module, you have access to a complete order entry, customer and inventory management system so that you can always provide your customers with prompt service. And when integrated with AccountMate’s Accounts Receivable module, you receive a complete billing-and-receivable system that will further enhance your ability to manage your inventory and your collections.

Includes: UPS, FedEx, USPS (with Stamps.com)
Accu-Dart Module available.

AccountMate’s System Manager module is the control center for the entire AccountMate system. It controls the system environment and setup, desktop shortcuts to AccountMate functions and external applications, on-line help, multi-level password security, audit trail, printer and report setup, module and company selection and system date. It also initializes the system, provides easy access to Microsoft Office tools and has multi-lingual capability.

AccountMate’s Upsell Management module brings greater flexibility to customer order processing. You can maintain a list of accessory or upsell items that areavailable for sale with other inventory items, view and select these upsell items when processing customer orders and separately track upsell item sales for commission purposes. You can even create a script or provide special instructions that your sales team can use as a guide when selling the upsell items. The Upsell Management module integrates with AccountMate’s Sales Order, Accounts Receivable, Inventory Control and Inventory Specification modules.